How to Create a Purchase Order ME21N in SAP

The elements of the condition technique are calculation schemes, condition types, condition tables, and access sequences. They are defined in the IMG (system configuration/customizing). The same is true for the vendor and purchasing organization schema groups, which are used for the calculation schema determination. If the unrounded quantity for example lies between 265 and 455, the system checks if the rounding to the next smaller unit of measure is possible (LAY). If not, then the system will determine the number of CSE to be ordered. The Rounding off method specified in profile RCLP determines that a zero quantity only applies, if not even the smallest quantity can be ordered.

Items with Errors

• Changes to print parameters can be made in a document; you can even generate a repeat output (a reprint) of the PO after the original PO has been printed (2).
• Proper vendor is chosen from the list and the “enter” button is used to bring the vendor into PO.
• Reference documents can be purchase requisitions, RFQs, quantity or value contracts (outline agreements), or even other POs.
• To create a purchase order based on the purchase requisition, simply drag the purchase requisition number onto the shopping cart icon in the me21n transaction (Create Purchase Order).
• The simplest way is to enter the t-code (ME21N) in the search bar.

Let’s see how to do it not just for the PO but also for purchase requisitions. The purchase order can be generated with reference to a purchase request. Order, an offer, a previous contract or directly from scratch. In addition, SAP allows automate part of this process thanks to the information stored in the master data of suppliers and materials. From the master data of the material, material group, storage location, delivery date, unit information are automatically adopted. After typing the price information, by pressing  button, PO is checked for any problem.

Hopefully you’ll discover fresh possibilities to assist your customers in enhancing their daily purchasing tasks to a higher standard. On the initial screen that appears, enter the relevant output parameters, such as PO document numbers, plants, purchasing organizations, and suppliers, and then click Execute. Whether you’re just getting started with SAP or looking to optimize your purchasing management, understanding the purchase order creation process is critical.

1. Manually Creating PO

Ariba allows for the location of new suppliers, the streamlining of transaction processes, and the realization of savings with cloud-based procurement software. The Ariba network supports the entire source-to-pay process. SAP Ariba is often integrated with SAP ERP systems to create purchase order in sap ensure seamless processing of purchase orders and related transactions. Integration enables real-time synchronization of procurement data, including purchase orders, invoices, and supplier information, between Ariba and SAP ERP. This app does exactly what the naming says, creating a purchase order to procure goods and services from vendors.

After completing all necessary fields, PO is checked for any problem message by clicking button . Proper document type is chosen from the upper left side of the screen. By following the above menu path or typing the transaction code ME21N in transaction bar, below screen is opened. Then you can use the layout to determine the data to be displayed for the documents. For example, if we don’t need any approval when ordering our production materials and we already know our preferred supplier.

Item categories are used in purchase requisitions, requests for quotation, purchasing contracts, scheduling agreements, and purchase orders. The item category enables you to map different procurement processes. The document type determines which item categories are available for selection. You can use different item categories for the individual items of a purchasing document. When rounding quantities to logistical units of measure with dynamic rounding profiles, the system always attempts to place an order for the largest possible unit of measure from a vendor. This is done to ensure that the best possible conditions will be achieved.

How to Create a Purchase Order from a Purchase Requisition

You use the selection variant to decide which documents to select. For example, on the selection screen you can restrict the vendor, material, and period of the document creation. If you want to select only the purchase orders or the purchase requisitions that you created yourself, you can use the selection variants My purchase orders and My purchase requisitions.

• If the unrounded quantity for example lies between 265 and 455, the system checks if the rounding to the next smaller unit of measure is possible (LAY).
• The item category enables you to map different procurement processes.
• These are valid for a defined period, and depending on the contract type, a specific total order quantity (quantity contract) or a specific total order value (value contract) are maintained.
• Click on the Message button, and the message determined by the system will be displayed, as shown in the figure below (1).

Include specific information for each item in the order, such as terms delivery, taxes and addresses shipping. Some of this data may come preconfigured, but it is important review them before continuing. Some companies have not prepared the documentation for the user guide of SAP Purchase Order but this document should always be in your folder. Start with the Interaction below, to learn more about the creation and structure of purchase orders.

One of the job types here is a scheduled job for creating purchase orders from approved requisitions. In a previous article, we learned about outline agreement creation in SAP. In this article, we will outline the steps to create a purchase order with reference to the contract/outline agreement in SAP. The system can suggest prices and terms if there are previous records in the master data or contracts. Step 4) Organizational data holds the information on the purchasing organization, purchasing group and company code. You could choose another purchaseing group if you needed to.

For creating a purchase order in SAP MM using a purchase requisition, all that’s needed is a handful of minutes and the steps outlined above. Now you’ll be able to be a bit more efficient in your materials management activities. With a single purchase order, you can procure materials or services for different plants. All plants in a purchase order must be assigned to the purchasing organization entered in the purchase order header. Purchase orders are used for a number of processes in procurement.

Assignment Category as “P”, on item basis G/L Account and WBS Element selections should be written properly and respectively. Proper vendor is chosen from the list and the “enter” button is used to bring the vendor into PO. POs can be created in the system Without taking any reference, PR.

If reference is made to a purchase requisition, an RFQ, or a contract, then the item data and any existing header data is copied from the preceding document to the purchase order. This reduces the required entry effort and therefore reduces possible entry errors. You can change most of the copied data in the purchase order, if necessary. You can select the purchase requisition items to be converted according to several criteria, such as the purchasing group, the purchasing organization, the MRP controller, and the vendor. You can also decide that the system is to create release orders for contracts. During selection, purchase requisition items with assigned contracts are also considered.

From approvals to receiving, the purchase order life cycle creates the backbone for organized procurement. Mastering this flow inside business systems like SAP is mandatory to curing waste and inefficiency. This transaction is used to create material purchase orders delivered to the vendor. This transaction is used to display a previously created PO. This transaction is used to make changes in a previously created PO. After completing all necessary fields, PO is checked for any problem message by clickingbutton .